How It Works
BookMediFly streamlines air medical transport coordination, connecting certified providers with those who need them in minutes, not hours.
For Patients & Families
1. Submit Request
Provide basic flight details (departure, destination, date)
2. Receive Quotes
Certified affiliates review and respond with quotes
3. Select Provider
Review options and choose the best fit for your needs
4. Coordinate Directly
Connect with your chosen affiliate to finalize details
Detailed Process
Step 1: Submit Your Request
Click "Get Quote" on our homepage. You'll provide essential flight information: departure location, destination, preferred flight date, and contact details. We collect minimal information at this stage—no sensitive medical details are required initially.
Step 2: Certified Affiliates Respond
Your request is automatically matched with FAA Part 135-certified air medical affiliates in our network based on geographic coverage and aircraft availability. Qualified providers review your request and submit quotes directly through the platform.
Step 3: Review and Select
You'll receive email notifications as quotes arrive. Review each affiliate's response, including pricing, aircraft type, and availability. All providers are verified to hold current FAA Part 135 Operating Certificates—you can trust that quality and safety standards are met.
Step 4: Connect and Coordinate
Once you select a provider, you'll coordinate directly with them for final arrangements, including medical assessments, patient information, payment, and flight logistics. BookMediFly facilitates the connection—the affiliate handles all medical coordination and flight operations.
For Medical Providers
1. Register Account
Create a provider account with facility credentials
2. Submit on Behalf
Request quotes for patients requiring transport
3. Save Time
Receive multiple certified options quickly
4. Coordinate Care
Facilitate patient transfer with chosen affiliate
Detailed Process
Step 1: Create Provider Account
Register as a medical provider with your facility information. This streamlined account allows you to submit multiple transport requests on behalf of patients, saving you from re-entering facility details each time.
Step 2: Submit Patient Transport Request
When a patient requires air medical transport, submit a quote request through your provider dashboard. You'll provide basic transport logistics—no protected health information (PHI) is shared at this stage. The system notifies certified affiliates who can service your patient's route.
Step 3: Review Certified Responses
Instead of spending hours calling multiple air ambulance companies, you'll receive quotes from FAA Part 135-certified affiliates through the platform. Compare options quickly, knowing that every respondent has been verified for current certification status.
Step 4: Facilitate Patient Connection
Select the affiliate that best meets your patient's needs. The chosen provider will coordinate directly with you and the patient for medical clearance, transport logistics, and payment arrangements. You've saved valuable time while ensuring quality care.
For Air Medical Affiliates
1. Apply & Verify
Submit FAA Part 135 certification and documentation
2. Get Approved
Complete verification and join our certified network
3. Receive Requests
Get notified of matching transport opportunities
4. Grow Your Business
Respond to quotes and expand your client base
Detailed Process
Step 1: Apply and Submit Certification
Register as an air medical affiliate and upload your current FAA Part 135 Operating Certificate along with required documentation. Our verification process ensures that only certified operators join the network, maintaining quality standards for all users.
Step 2: Get Approved
Complete verification (fixed-wing aircraft only). Once your FAA Part 135 certification is verified and your insurance meets our $10M minimum coverage requirement, you gain full access to transport case requests in your coverage areas.
Step 3: Receive Matched Requests
When a patient or provider submits a transport request that matches your geographic coverage areas, you'll receive a notification. Review the basic flight details and decide whether to submit a quote based on your aircraft availability and operational capabilities.
Step 4: Respond and Grow
Submit your quote through the affiliate dashboard. If selected, coordinate directly with the patient or provider for medical clearance, flight planning, and payment. Your investment in safety, training, and compliance now connects you directly with those actively seeking certified air medical transport.
Trust & Security
FAA Part 135 Verified
Every affiliate holds a current FAA Part 135 Operating Certificate, verified during onboarding and monitored for expiration.
Privacy Protected
We collect minimal information during quote requests. Protected health information (PHI) is shared only between you and your chosen affiliate.
Secure Platform
Enterprise-grade security, encrypted data transmission, and comprehensive audit trails protect your information at every step.
Ready to Get Started?
Whether you need air medical transport, provide healthcare services, or operate a certified air ambulance, BookMediFly streamlines the connection process.